1. Software Overview
Introduction: Welcome to ERP-Lite System, powered by Wink Engineering. This comprehensive software is designed to streamline your business operations efficiently.
Dashboard Overview: Get a clear overview of today's net sales, total items, and low stock alerts from the main dashboard.
Core Modules: Features dedicated modules for Inventory Management, Sales and Billing POS, and Sales and Inventory Returns.
Finance & Payments: Includes financial tools for Credit Installment Payments and Supplier Credit Payments.
Management & Support: Supports customer/supplier registration, expense tracking, detailed reporting, and robust user management for SMEs.
2. System Settings
- Company Details Setup: Go to Settings > Company Details. Enter company name, address, phone, email, and VAT/registration number to automatically print on bill reports.
- Printer Settings: Configure default POS thermal receipt printers (58mm or 80mm). The software functions smoothly even without a physical printer attached.
- Database Backup & Restore: Easily backup your current database to a flash drive or custom folder, and securely restore or reinstall it whenever necessary.
3. Supplier & Customer Registration
Supplier Management
Add: Fill in company name, contact person, phone, and email under the Suppliers tab, then click Save Supplier.
Update/Delete: Click any existing supplier from the table to modify details or click Delete Supplier.
Customer Management
Add: Enter customer name with ID, phone, email, and address, then click Save Customer.
Update/Delete: Select a customer from the table to update details or delete records.
4. Stock & Inventory Management
Adding New Batches: Select supplier, item code, and name under Inventory & Items. Enter buying/selling price and quantity, then click Add Stock.
Smart Quantity Update: Modifying stock automatically retains existing levels, adding new quantities to update total stock accurately.
Sync & Clear: Use Refresh/Clear to fetch and sync unsaved data directly with the database.
5. Sales & Print Invoice (POS)
FIFO Stock Method: Search items by code, barcode, or name. System applies First-In-First-Out (FIFO) logic to sell older stock first.
Discounts & Credit Sales: Apply individual or overall bill discounts. Mandatory registration required for credit sales, whereas standard sales can use Walk-In Customer.
Checkout Hotkey: Press F12 to quickly complete transaction and print bill. Instant re-printing is available using old invoice IDs.
6. Sales & Inventory Returns
Customer Sales Returns
Search Invoice ID, specify return quantities, automatically adjust refund calculations with discounts accounted for, and sync items back to active stock.
Supplier Returns
Select items under Inventory Returns, record return quantities along with specific reasons (e.g., Damaged or Expired), and confirm supplier return lists.
7. Credit Collections & Installments
Search customers by name, ID, passport, or phone number under the Credit Collections tab. Select any pending invoice from the generated table, input installment or full payment amount, and click Pay Installment to clear dues.
8. Supplier Payments Panel
Search registered suppliers by company name/ID. Record supplier credit using Add Initial Credit, or make installment/full payments via Pay Credit to auto-update outstanding balances.
9. Expense Management
Record business operational expenses by specifying categories (e.g., Rent, Utility Bills), descriptive notes, and transaction amounts. Filter financial records effortlessly by Today, This Month, This Year, or All Time views.
10. User Management & Security
Default Credentials: Initial setup default username is admin and default password is 0000. Use Settings factory reset options if recovery is required.
Role Permissions: Create accounts with Admin, Manager, or Cashier roles. Cashiers have restricted operational rights (cannot delete administrative logs), while Admins and Managers hold full privileges.